Finance and Administration Manager
This full-time staff member is responsible for financial operations of Market Umbrella, a 501c(3) public market think tank and operator of the Crescent City Farmers Market, including finance, budgeting, human resources, and administration. The Finance and Administration Manager works with a team of support staff and consultants and reports directly to the Executive Director.
The Finance and Administration Manager is responsible for:
A. Grants Management: 45% time
- Synthesize all financial reports for donors and other grantors, and oversee all financial, project/program and grants accounting
- Works with the Executive Director on new grant projects, managing existing grants, grant reporting, and assisting with grant writing as needed
- Creates grant budgets and budget justifications
B. Financial Reporting: 20%
- Create and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements
- Oversee and lead annual budgeting and planning processes in conjunction with the Executive Director; administers and reviews all financial plans and make adjustments when necessary; keeps the Executive Director and Board of Directors abreast of the organization’s financial status and mitigate any potential financial risks
- Creates and implements all necessary business policies, procedures and accounting practices
- Manages donor contacts in donor database through entering data and writing correspondence when needed
C. Business Operations: 30%
- Coordinate and lead the annual audit process, liaise with external auditors, the Executive Director, Finance Committee and Board of Directors
- Manage organizational cash flow and forecasting
- Maintain relationships with brokers, insurance companies and risk retention groups for required insurances: liability, officers and employee insurances (health, dental, vision, accidental death and life)
- Maintain all necessary business licenses, permits, reports and other filings
- Supervise all procurement functions, contract management, invoicing and collections
- Develop and administer all human resources and administrative policies and procedures, including payroll and benefits administration
- Supervise the Business Coordinator and any temporary or part-time administrative staff necessary for efficient office activities
D. Other Duties as Assigned: 5%
Assuming and completing other duties and responsibilities deemed necessary by the Executive Director.
Bachelors Degree in Accounting, Business Administration, Finance or related field with at least 9 credit hours of formal accounting training, plus relevant work experience in grant administration, budgeting and cash-flow management. Proficiency and experience with personal computers using Microsoft (Word, Excel and Powerpoint), Quickbooks, Paychex HRIS system, Salesforce and other software programs. Willingness to become knowledgeable of new software products as deemed necessary by the Executive Director.
- Demonstrates flexibility in working in a team environment while showing patience, creativity and integrity.
- Self-starter who is able to work with limited supervision.
- Ability to change work processes to compliment new technologies and innovations.
- High attention to detail and accuracy of work is essential.
- Ability to communicate effectively verbally, electronically, and in writing.
- Ability to establish and maintain successful working relationships with the staff of Market Umbrella.
- Willingness to work irregular hours and weekends as necessary.
Qualified candidates should send a cover letter and resume to email@example.com. No phone calls, please.
CCFM Market Assistant (Part-Time)
marketumbrella.org, the non-profit that operates the Crescent City Farmers Market, seeks a part-time Market Assistant to help with the preparation, set-up, staffing, and breakdown of its weekly, year-round, open-air farmers markets.
The Market Assistant will work between 15 and 20 hours per week as part of a team that coordinates the year-round, Crescent City Farmers Market in New Orleans. The primary responsibility is to assist in the market preparation, the physical set-up and breakdown of the markets, to staff the welcome both, to accept payment for market tokens and to serve as a resource for market shoppers. If hired, the assistant may also be asked to assist with special events, community outreach and other projects determined by the Market Manager and Associate Director, and to serve as back-up relief for existing market personnel. Please note that this position requires some physical labor, early morning hours (on Tuesdays & Saturdays) and working outdoors, even during inclemate weather. Must be available to work the following schedule: Tuesdays 7:00 am – 2pm, Wednesdays 11am – 7pm, Thursdays 1pm – 8pm and Saturdays from 6:00 am – 1pm. An ideal candidate will have excellent cash handling skills, be highly organized, detail-oriented and able to multi-task, exhibit excellent analytical and communication skills, and share our love for public markets, local food and fun! Cash handling or retail experience required. Pay is consummerate with experience.
More information on our markets and organization is available at crescentcityfarmersmarket.org and marketumbrella.org. Please send a resume and cover email to firstname.lastname@example.org. No phone calls or in-person visits please. Email submissions only.
This part-time staff member will assist in the coordination and operation of weekly farmers markets, on site and in the office. The MA’s main work is to prepare for market, set-up and breakdown the market, staff the welcome both, handle all market token sales and market incentive programs at market, and complete the market financial close-out following the market. The MA reports directly to the Market Manager.
The Market Assistant is responsible for
- Serving as the cashier for the market token system by processing credit cards, debit cards, SNAP cards and checks in exchange for market tokens
- Administering social benefit currencies programs (FMNP, SNAP, Kids) and other incentive programs at the market
- Preparing and closing out the market token banks by completing the market financial close-out tally, processing credit card settlements and recording other inventory counts
- Assisting with market preparation and the physical market set up and breakdown
- Assisting with events and other market programs as needed
All issues that reduce the effectiveness of fulfilling this position must be communicated to the Market Manager as soon as issues are known.
Market Day Responsibilities
- Staff welcome tent; this may include but is not limited to providing beverage service, market merchandise sales, fielding shopper and vendor questions
- Process all credit cards, debit cards, SNAP cards and checks in exchange for market tokens
- Assist in the physical market set-up, break-down, and operations (rain or shine)
- Procure ice, making and replenishing coffee and tea, setting up and breaking down tents, tables and signage
- Administering market community outreach programs and social benefit currencies programs (FMNP, SNAP, Kids) and other incentive programs at the market
- Help the Market Manager and other market staff in event work or community outreach work as needed
- Fill in for other market staff as needed
- Other duties as assigned
- Complete market token counts and market financial close-out reports, processing credit card settlements, recording cash sales, counting all rent receivables and recording other inventory counts
- Assist in maintaining market databases including marketers club, senior centers, community centers and schools
- Prepare market supplies (prepping beverages, market tokens, merchandise, signage and other supplies required for market events)
- Accepting and logging market vendor call-ins or attendance notifications
- Assisting marketumbrella.org staff with community outreach efforts; including but not limited to setting out and picking up yard signs, flyering, dropping off promotional materials and communicating information to community groups as needed
- Assisting Market Manager and Associate Director with other duties as needed
High school diploma, plus relevent work experience. Highly organized self-starter with strong cash handling accuracies, attention to detail, ability to multi-task, excellent verbal communication and interpersonal skills. Excellent customer service skills and dependability are a must. Knowledge of database software programs, intermediate Microsoft Excel skill level and familiarly of basic accounting principles. Ability to manage relationships with a diverse population (schools, seniors, farmers, other community members). Highly responsible and accountable. Willingness to work irregular hours, outdoors and weekends as necessary.
Key Performance Standards
- Provides friendly customer service at the market welcome tent, ensuring that shopper and vendor transactions, questions and concerns are addressed quickly and accurately.
- Maintains accurate transactions utilizing token economy, SNAP/EBT cards, incentive programs, and checks.
- Market tent area is clean, organized and well-stocked with all necessary supplies.